Purchases & vendors
Every bill you enter updates raw material stock and what you owe the vendor in the same step.
- Bill number, vendor, rate, quantity
- Vendor payable balance
- Purchase history per material
Water plant operations
Purchases, raw materials, production, finished stock, sales and payments, in one connected system, built for packaged drinking water businesses.
- Purchase
- Materials
- Production
- Stock
- Sales
- Payments
Production today
184
Cases produced
4,416
Bottles packed
Sales today
₹1,42,500
Collected today
₹96,000
Money to collect
₹3,18,400
Money to pay
₹1,24,900
Tomorrow Readiness
Possible from current stock
500 ml Water Case
1 L Water Case
20 L Jar
Needs attention
Only 1,850 Cap (500 ml) remain — below threshold.
Metro Stores payment pending — BF/S/2026/4188.
Anand Traders sale awaiting dispatch — BF/S/2026/4192.
Interactive demo · sample data
One connected chain
Every step feeds the next.
Record a step once, and everything downstream of it is already right.
- Purchasemoney out
- Materialspcs in stock
- Productiona day’s run
- Finished stockcases ready
- Salescases out
- Paymentsmoney in
What one case actually is
24 preforms
24 caps
1 case of 500 ml
₹810
on dispatch
You tell Bottle Prime this once, when you add the product. From then on, a 120-case run takes 2,914 preforms and 2,914 caps out of stock on its own. Nobody multiplies anything.
Business visibility
Know what’s happening across your plant.
The home screen answers the five questions every owner asks first thing in the morning, from posted entries rather than a figure someone typed in.
What did we produce today?
Cases and bottles from today’s posted runs, at the top of the screen.
Who owes us, and whom do we owe?
Customer outstanding and vendor payable, live from posted entries.
Sample data
What needs my attention?
Low stock, pending dispatches and overdue payments, raised at the bell for you.
What did we sell, and what came in?
Billed and collected, side by side, so the gap is visible at a glance.
Can tomorrow’s run happen?
Cases each product could still make from the materials in stock.
What it covers
The whole operation, not one corner of it.
Bottle Prime isn’t a stock app with sales bolted on. Each area below is a first-class part of the product, and they share the same records.
Production
Record cases produced along with rejected empties and rejected capped bottles. Materials are consumed for you.
- Cases + loose accepted bottles
- Automatic bottle and cap consumption
- Rejections recorded, not hidden
Inventory
Raw material stock and finished cases in one place, with a low-stock threshold you set per item.
- Material stock by unit
- Finished cases by product
- Low-stock flags
Sales & dispatch
Create a sale now and dispatch later. Finished stock only moves when the goods actually leave.
- Pending vs dispatched
- Multi-product line items
- Invoice numbering with your own prefix
Payments
Customer collections and vendor payments, by cash, UPI, bank transfer or cheque, against the right party.
- Collections and payments in one ledger
- Outstanding per customer
- Payable per vendor
Reports
Production, purchases, sales, collections and outstanding for today, this week or this month.
- Range summaries
- Seven-day trend, top customers and products
- CSV export of the ledgers
Built for water plants
Software that follows the way your plant actually works.
General accounting software can record that you bought something and sold something. It doesn’t understand preforms, caps, cases, runs or dispatch, so somebody in your office ends up keeping the real picture in a notebook.
It knows a case isn’t a bottle
Products carry their bottles-per-case (24 for a 500 ml case, 12 for a litre, 1 for a 20 L jar), so production and dispatch speak in the unit your staff actually use.
It knows a run consumes preforms and caps
Record 120 cases of 500 ml and the matching bottles and caps leave raw material stock. You don’t compute it, and you can’t forget it.
It knows rejections happen
Rejected empty bottles and rejected capped bottles are recorded separately from accepted output, so your yield is honest rather than flattering.
It knows dispatch is a separate event
A sale raised in the office and goods leaving the gate are two moments. Bottle Prime keeps them apart, and only moves stock at the second one.
Sample data
Team access
Who can do what, at a glance.
Anything outside a person’s role simply isn’t shown to them. The server enforces the same grid, so it holds no matter what the device does.
| Capability | Ownerruns the business | Managerruns the day | Gateworks the gate |
|---|---|---|---|
| Everyone on the team | |||
| Today’s dashboard | Allowed | Allowed | Allowed |
| Sales, view only | Allowed | Allowed | Allowed |
| Stock, view only | Allowed | Allowed | Allowed |
| Running the day | |||
| Record purchases | Allowed | Allowed | Not available |
| Record production | Allowed | Allowed | Not available |
| Create and dispatch sales | Allowed | Allowed | Not available |
| Record payments | Allowed | Allowed | Not available |
| Customers and vendors | Allowed | Allowed | Not available |
| Reports | Allowed | Allowed | Not available |
| The owner’s controls | |||
| Cancel or reverse a posted entry | Allowed | Not available | Not available |
| Products and materials | Allowed | View only | Not available |
| Team and invitations | Allowed | View only | Not available |
| Organisation settings | Allowed | View only | Not available |
| Billing and subscription | Allowed | Not available | Not available |
Full access Can see it, cannot change it Not shown at all
Control & security
Your business data stays separated and protected.
This is how the product is built, not a policy statement. Where it matters most, who can post a transaction and whose records they touch, the rule is enforced on the server, so it holds regardless of what any device does.
One organisation, one set of records
Scoped to your organisation at the database, not just in the app.
Access decided by role
A Gate user is never shown billing or team management.
Controlled transaction workflows
Repeated submissions of the same entry don’t create duplicates.
09:15managerSuresh B.production.create
13:20managerSuresh B.sale.create
15:45gateGate · Shift Asale.dispatch
17:30ownerRamesh K.payment.create
18:41ownerRamesh K.sale.cancelreason: duplicate entry
Every posted entry, kept. Nothing is silently edited.
Reporting
Numbers you can act on.
Reports are built from posted transactions only. Cancelled sales and reversed payments are excluded, so the figure in a report matches the figure on the dashboard and the figure in the export.
- Production, purchases, sales, collections and outstanding for today, the week or the month
- A seven-day sales trend, with cases produced and collections alongside it
- Top customers and top products over the last thirty days
- Low-stock materials listed by name, not just counted
- CSV export of sales, purchases and payments for the selected range
Sample data
One system
Bring your plant into one flow.
Purchases, production, stock, sales and payments, recorded once and settled everywhere.